Commission on the Family: FEbruary 23, 2011 Minutes of the meeting as approved March 23, 2011

2nd MEETING OF THE YEAR 2011.

“Minutes of the meeting” of the Diocesan Commission on the Family held on Feb. 23, 2011 hosted by the Vicariate of Sta. Rita de Cascia at Our Lady of the Most Holy Rosary Parish at Multinational Village, Parañaque.

The meeting was attended/represented by the ff. :

Bro.Allen/Sis.Duy Reyes (1) Holy Family,
Bro. Zoilo & SisConnie Gabriel (2) San Antonio de Padua
Bro.Che/Sis.Lita Lastica (3)Our Lady of the Abandoned South
Bro.Gerry/Sis.Zeny Mallillin Our Lady of the Abandoned-North
Bro. Dave Ordoñez (5) St. Martin de Porres
Bro.Paeng & Sis.Nancy Barcelona (6) Sta. Rita de Cascia
Vic Minda Mallillin Co Coord.on Migrant Ministry

With servants from the Mary Queen of the Apostles Parish Nestor/Tess Bernal and from Our Lady of the Most Holy Rosary Grace Pizarra, Editha Alquizalas, Ma. Corazon Mendoza,Rene C. Tiamzon, Romy Vic Andres,Becky Pascual,Noel Risos with Fr. Al ( as per attendance record)

Absent/on leave:

DCOF Couple Coord/Formation/Admin: Rey & Mel Sangalang
Bo. Al & Sis. Edna Hermoso (4) St. Joseph

Agenda #1. Opening prayer by Bro. Paeng.

Fr. Lambert acknowledged the presence of the hosting parish, and requested the members to introduce themselves.

(#2) Proceeded to the reading, correction and approval of the minutes of the previous meeting..

(#4) Bro. Gerry requested to tackle first the agenda on Migrant Workers as to be reported by. Bro. Vic and Sis. Linda who are the deputy Coordinators on Migrant Ministry

He reported the regional meeting held last Feb.8, 2011 at San Carlos Lay Formation Center in Guadalupe and reiterated the incoming Regional consultation scheduled in. March 11-12 in the same venue.

Bro. Gerry distributed name tags, program, pre registration forms and posters on the activity for posting to different parishes on the scheduled National Anniversary on March 13, 2011.

Some details of the Migrant Sunday are: The mass is to be celebrated by Cardinal Rosales @ 9:30 am with the offerrors from migrant families Bro.Gerry/Sis.Zeny, Bro.Vic/Sis.Minda Mallinllin. Secretariat is to be handled by the Couple Bro. Allen and Sis.Duy, Bro.Che/Sis.Lita Lastica.. Potluck foods per vicariate. It is up to the participants to come on their own. The group is eyeing for another meeting to strategize the activity and finalize the other needs like the medical team etc., at bishop’s house. Final date to be announced. It was noted that Fr. Lambert will circularize the invitation to all parishes. Invitation to speakers and guests shall also be done accordingly.

At one instance Fr. Lambert said that Fr. Beni-his co chairperson on COF is in charge of Migrant Commission, any concern should be referred to him.

Tarpaulin in various colored background shall be provided by Bro. Gerry.OLA-Blue, HF-yellow, San Antonio-Violet,San Martin-Red, St. Joseph-Green, Sta Rita-any nice color.

# 3 Fr. Lambert discussed the pastoral thrust to be given attention for the year 2011. Reiterated the goals. Said that the workers shall serve for a minimum of 2 years (3.1) Work on the structure. (3.2) To have a common pre cana, (3.3) the advocacy group for the the RH Bill, the fight for sex education and the promotion on the use of NFP, .(3.4) the concern for the youth, deepen knowledge of public school students on sexuality, to form and train parents for the Christian Sexuality Education of children, to develop program that help out of school youth become dedicated Christians and productive citizens. make module in teaching sex education, parents to parents module, parent program.

Bishop wants official list of vicariate coordinators with complete name to submit the secretary on Friday before the night meeting.To have a First Sunday of lent catechism March 9-13.

(#5) Discussed the counseling activity mentioning the dream for each vicariate to have Family Center by 2015.

#6) That on April 2 Vicariate of Sta. Rita de Cascia will inaugurate the Vicariate Center for the Family at St. Andrew Cathedral.We will provide logistics. Invite Cong. Golez, support on “ Buhayin ang “ advocacy of Buhay -HB 13 .5pm blessing of the Vicariate Center anticipated Mass at 6pm . Invite bishop to say the mass. Vicariate coordinators to be there. Make a guest list, including Mayor Bernabe.

Discussed on providing Logistics, Connie the assigned secretary suggested various committees.. Physical arrangement and logistics, liturgy from Sta. Rita de cascia. Welcome by all vicariate coordinators.The grouping shall be per vicariate who will bring their own food.

It was noted that Fr. Lambert will draft a letter to invite local barangay officials and others.

Also noted to get a copy of Parañaque cityhall’s ordinance on RH

Bro. Gerry suggested and accepted by Fr. Lambert a Gospel Reading and a 10 minute reflection on the next and succeeding meetings.

Next host on March 23 is vicariate of St. Joseph as per record.,

Closing prayer and blessing by Fr. Lambert , the meeting was adjourned at about 11:00pm

Prepared by Noted
Allen/Duy, Fr. Lambert Fr. Beni

It was approved on March 23, 2011 with note to indicate who moved and seconded on the approval of the minutes of the meeting

Also lower line was changed to prepared by and noted as per voiced out observation.

Goals	Terminal Objectives or Expected Output	Strategies/Activities	Persons Responsible/ Beneficiaries	Time Frame	Venue	Cost	Success Indicator/ Degree of Attainment
12. To formally launch a carefully selected program suitable for Single Parent and those who are into single parenthood by December 2010	A.Conduct Survey to establish needs of Solo parents in each parish B. Survey of existing program	Tabulate result to prepare and identify modules needed 1) Research from parishes and trans parochial org. on the modules. Identify the target standard of living of the target market	Parish coordinators COF & Vic/ parish coordinators of Parañaque	August to December 2009 January 2010	Respective parishes Respective parishes	-nil-	List of needs of Solo parents inventory/listing of all available programs for all levels
	C. assess the skills of the program conductor	2) evaluate the sources of training obtained by trainers	COF – Vicariate Coordinator and Couple-in-charge of th advocacy	February 2010	none	-nil-	Evaluated skills and identified sources of training
	D.) Selection of the desired program E)Pre-testing and dry run of the program F) Final testing of the program	3) Observe the actual conduct of the program 4)Observe the process of program implementation in the parish 5) Send varied status of participants	COF parish coordinators COF parish coordinators and parish priest COF Vicariate clergy and couple coordinators	March 2010 July 2010 August 2010	Source of the program Sto Cristo Parish Holy Family Parish	Nil P 7,000 (~ 20 pax) P 20,000	Evaluated and selected program or programs recommended for adoption by the Diocese List of attendees.. Assessment of participants and observers Satisfied attendees. Positive assessment. Polished and readily available program and conductors .

Goals	Terminal Objectives or Expected Output	Strategies/Activities	Persons Responsible/ Beneficiaries	Time Frame	Venue	Cost	Success Indicator/ Degree of Attainment
14. To establish a Diocesan center for women and children in crisis by December 2009 in collaboration with the CBCP Office on Women	a). survey the best vicinity for the crisis center	1) Research survey of for possible areas where the crisis can be set up. 2.) ocular inspection of the building/structures 3) check with parish priests availability of the place	Crisis Center for Women and Children (CCWC) core group	July-August 2009	Paranaque, Muntinlupa, Las Pinas	-nil-	List of buildings or structures owned by the Diocese, as possible place for the center. Shortlist the suggested places Selection of the site for the crisis center for women and children
	b) secure the permission of parish priest concerned for the use of the building/structure as crisis center	1) verify ownership of property, whether owned by the diocese, the parish or the village association where the property is situated. 2) present to the proper owner intent to use the building/structure 3) prepare necessary documents that will support the legitimate use of the place	COF Chairperson	September 2009	Selected site for the center	-nil-	Confirmation of property ownership Agreement by the owner of the use of the place Signing of the Memorandum of Agreement between COF Chairperson and owner
	c) finalize Memorandum of Agreement between DOP-COF and CBCP OW	1) inform CBCP OW that site for center was chosen 2) review MOA to be signed 3) sign MOA	COF Chairperson COF Chairperson DOP Bishop and COF Chairperson	September 2009 September 2009 October 2009			Signing of three-year MOA between CBCP OW and DOP Bishop and COF Chairperson
	d) select staff for the center --	1) list duties and responsibilities of staff 2)identify possible applicants for Center Coordinator and Assistant Coordinator 3) scout the selected area for the center possible applicant for assistant coordinator 4) Interview applicants and proceed with selection process 5) prepare project employee contracts for the hiring of staff	COF Chairperson and Core group members COF Chairperson COF Chairperson and Core group secretary	September 2009 September – October 2009 September – October 2009 September- October 2009	none Chosen site of the center Curia ----	Nil ----	Schedule applicants for interview Schedule applicants for interview Selection of Center Coordinator and Assistant Coordinator Signing of contract between the COF Chairperson and volunteer workers
	d) prepare physical lay-out of the center procure furniture, office equipment and supplies	1) map out areas for renovation and determine cost of renovation 2) list physical requirements for the center, physical lay-out including furniture, office equipment and supplies 3) solicit from individuals, corporation and parishes for the office equipment and supplies 4) request from CBCP OW release of start-up subsidy 5) purchase furniture, office equipment and supplies not donated	COF Chairperson and core group COF Chairperson and core group COF Chairperson and core group COF Chairperson COF Chairperson and Ad Hoc Co-chair for Crisis Center	September-October 2009 September – October, 2009 September – October 2009 September 2009 October 2009	Site of center Site of the center Center site	To be determined To be determined P10,500 To be determined but not to exceed P10,500	Cost of renovation determined Summary of physical requirements, furniture, office equipment and supplies Delivery of donated items to the center site Release of start-up subsidy Completion of logistics support for the center
	e) scan the chosen site of ngo’s, lgu’s and other institutions for incidents of abuses against women and children	1) survey the vicinity of the site or neighboring areas for LGU’s, NGO’s, schools and hospital	Core group	September – October 2009			Raw statistics on abuses against women and children obtained
	f) touch base with relevant institutions that will support the center	1) approach relevant institutions like PNP, DSWD, Barangay, and other referral institutions recommended by CBCP OW	Center Coordinator and core group	October – November 2009			Directory of referral institutions
	g) launching of the crisis center	1) request from CBCP OW release of launching subsidy 2) train staff on operations of crisis center 2) Prepare for actual launching of center, i.e., date, signage, blessing, invited guests, merienda 3) list availability and commitments of counselors for the crisis center	COF Chairperson COF Chairperson and AdHoc Co-Chair for crisis center COF Chairperson and core group COF Counseling President	October 2009 October 2009 October 2009 October 2009	Site of the Center Site of the Center	P 5,000 P2,000 P3,000 nil	Release of launching subsidy Practicum requirement of CBCP OW fulfilled and submitted Launching of the center Counselors will be available during the work days of the center
	f) recruit and train new set of volunteer counselors for the center	1) disseminate information to parishes of Basic Counseling Skills seminar 2) conduct actual seminar for new counselors	COF core group secretary Diocesan Counseling Team and resource speaker	September 2009 October 2009- Jan 2009	Parish of the Five Wounds	Nil P 83,500	Finalize list of participants to the Seminar New sets of counselors complete the course
	g) on-going training of Batch 1 counselors	1) schedule quarterly training for the counselors	COF Chairperson and Counseling Team President	January, April, July, December 2010	Crisis Center	P 20,000	Counselors equipped with crisis intervention skills
	h) crisis center established	1) disseminate to all parishes presence of the crisis center 2) prepare flyers and announcements of crisis center and other services that will be made available to parishioners	COF Chairperson and core group	November - December 2009	Crisis Center		Presence of Crisis Center fully circularized
	i) submission of reports required by CBCP OW	1) collate, photocopy counseling interview forms and prepare summary of counseling cases for the month 2) summarize expenses (allowance of Center Coordinator and Assistant coordinator, electric, telephone bills and office supplies) for the month and submit to person in charge of finance of the CBCP Office on Women	Crisis Center Coordinator and counselors Crisis Center Coordinator	On or before the 10^th of the month On or before the 10^th of the month	Crisis Center Address of CBCP OW Finance officer	P13,500	Submission of counseling forms as required by CBCP OW Replenishment of subsidy provided by CBCP OW

Goals	Terminal Objectives or Expected Output	Strategies/Activities	Persons Responsible/ Beneficiaries	Time Frame	Venue	Cost	Success Indicator/ Degree of Attainment
15. To establish an NFP center in each vicariate by December 2011	a). survey counseling resources in the parishes in the vicariate	1) Research survey of parishes for presence of NFP speakers, counselors and volunteer coaches	Commission on the Family Vicariate level/all parishes	August 2010	Respective parishes	-nil-	inventory/listing of all available NFP counselors as well as volunteers,
	b) assess the skills acquired by volunteers	1) evaluate courses taken up by volunteers	COF Vicariate Coordinator and Couple-in-charge of NFP counseling	September 2010	none	-nil-	Certificate of attendance to and NFP seminar or diploma on related courses
	c) strengthen the NFP counseling resources available	2) conduct seminars orientation for NFP volunteers for monitoring and charting activity		September 2010	Respective parishes	Nil	Pool of volunteers *
	d) train volunteer for charting and monitoring function	1) conduct dry run on charting and monitoring		January 2010	Respective parishes		Chart and monitors of the participants

	f) provide an NFP center in each vicariate	Assign a room for NFP counseling and seminar	Respective Parish priests and COF parish coordinators	December 2011	Respective parishes	nil	Counseling room made available
		inaugurate counseling center	Vicariate COF Clergy and couple coordinators Vicariate COF Clergy and couple coordinators Vicariate COF Clergy and couple coordinators	November 2011 November 2011 December 2011	Vicariate NFP Center None Vicariate Counseling Center	Nil P 500 P2,000	Vicariate Counseling Center is established Information on existence of Vicariate NFP Center is disseminated Vicariate NFP Center is established

Commission on the Family

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THE GOALS OF THE COMMISSION CAN BE FOUND AT THE LOWER PORTION OF THE PAGE

DIOCESE CENTER FOR THE FAMILY - LAUNCHING AND RIBBON CUTTING

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Vicariate of the Holy Family-Meeting April 14 2010

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Thursday, March 24, 2011

FEbruary 23, 2011 Minutes of the meeting as approved March 23, 2011

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