Commission on the Family: January 11, 2011 Minutes of the meeting

1ST MEETING OF THE YEAR 2011 AT OLA.

“Minutes of the meeting” of the Diocesan Commission on the Family held on January 19, 2011 hosted by the Vicariate of Our Lady of the Abandoned held at Our Lady of the Miraculous Medal, Posadas Village Parañaque/.

The vicariate meeting was attended/represented by the ff. :

Bro.Allen/Duy Reyes (1) Holy Family,
Bro.Che Lastica (3)Our Lady of the Abandoned South
Bo. Al & Sis. Edna Hermoso (4) St. Joseph
Bro.Paeng & Sis.Nancy Barcelona (6) Sta. Rita de Cascia
Bro. Zoilo & SisConnie Gabriel (7) San Antonio de Padua

Our Lady of Miraculous Medal PPC president Fely de Leon, COF Coordinator, COF deputy, Tony/Merle dela Torre and Mon/Eleane Reyes.

Absent:
Bro. Dave & Marlyn Ordoñez (5) St. Martin de Porres
Formation/Admin:
Rey & Mel Sangalang

Invited Priest Fr. Edwin Corros from ECMI with Evelyn del Rosario

Agenda #1. Opening prayer by Bro. Gerry.

Fr. Lambert acknowledged and welcome the presence of the guest speaker Fr. Edwin Corros and company.

Expressed gratitude on the hosting parish and requested the vicariate coordinator to introduce their attending members.

Noted the presence of Co-Chairperson and replacement of Fr. Ador, Fr. Benny from The Vicariate of OLA, Parish Priest of St. Peregrine, Muntinlupa.

Agenda # 4 Fr. Lambert proceeded on the Update on CBCP Episcopal Commission for Pastoral Care of Migrants and Itinerant People ( ECMI ) and gave the floor to Fr. Edwin to orient the body on the existence of commission ECMI that started in the 80’s.Fr. Edwin made digital presentation for about an hour. After some questions and inquiries the session was finished.Fr. Edwin said that on going trainors training are available for those who are interested to learn the program of the commission.

30 envelopes of solicitation to support the incoming activities, in the form of souvenir program subscription were handed over to Fr. Lambert who in turn distributed to the vicariate coordinators.

Highlighting on the incoming activity National Celebration of Migrants Fr. Edwin made the invitation.

With the desire and intent to attend the March 13, 2011 National Celebration of Migrants at Cuneta Astrodome, discussed on sending a minimum participants of 500 from the Diocese of Parañaque wearing powder blue as the assigned dress color, Fr. Lambert advised the coordinators to inform the respective parishes to get excuse on parish activity on that day to attend to the said celebration, with their COF members and invited migrant families. It was agreed that the attendees will take care of their transport and food for the day’s celebration.Feb. 15, 2011 is set to confirm the headcount of attendees.The following concerns to be taken are recommended.

1. How many can attend the NMS? 2. Suggested to send letter of invitation 3. Re visit the survey form 4. Tap transparochial group ( CFC etc.) to join.

Further tasked Bro. Gerry to form a core group for this activity. It was decided to target a minimum of 10 attendees per parish. The exact needs may be known after the submission of the list by Bro. Paeng and others

It was also stated that the Migrant Coordinator shall attend the Regional Consultation on Feb.8 at San Carlos Lay Formation Center 8am-6pm for Luzon and Consultative Assembly ( entire Philippines) on the same venue on March 11-12, 2011. Bro. Gerry tasked Bro. Che to attend on March 11-12 in his absence. Committed to send his brother who was also a previous migrant.

On the other hand, Fr. Lambert reminded and confirmed those who can attend with him on Jan. 22, 2011 at the Diocese Center for the “Final Workshop on the Diocesan Pastoral Thrust and Program” , 9am-4pm.
.
Agenda”3. Priority Goals for 2011:

Fr. Lambert moved on the inclusion of the migrant program as the 4th priority in addition to the 3 priorities to be confirmed by the Diocese on the incoming meeting as such,

1st..Sit to work out on the definitions of job functions
2nd.. To revise Pre Marriage program,
1.1 MPP CEE 1.2
Consolidate Existing Pre cana module of parishes

3rd. To collaborate on all advocacies,1. Sex Education,1. RH Bill,3. Protection of the unborn HB #13 by Roilo Golez

Agenda #2.
Fr. Lambert asked the body to bring home, read and review instead the minutes of the previous meeting of October 12, 2010.

Agenda # 5.
In the absence of Atty. Edel the update on the Counseling Ministry was deferred.

Other matters:Reminded everyone to submit separately the vicariate update in hard copy or send by email. To take note during the meeting those who have submitted the updates. In this instance, Vicariates of San Antonio, St. Rita and Holy Family have submitted/distributed their updates.

The succeeding meetings shall be every 4th Wednesday of the month on rotation basis, to start following Jan meeting hosted by OLA,

Feb. St. Rita at Redemptorist, March St. Joseph, April San Antonio,
May San Martin de Porres, June Holy Family, July OLA, Aug. St.Rita,
Sept. St. Joseph, Oct. San Antonio,Nov. San Martin, Dec. Tagaytay Christmas Party.

Hosting vicariate to coordinate and exchange with other vicariate In case of un availability.

Nothing further to discuss.Closing prayer by Fr. Lambert And joint blessing by Fr. Lambert and Fr. Benny, the meeting was adjourned at11:00pm

Notes taken by the Secretaries Reviewed and approved
Allen/Duy, Che Fr. Lambert / Fr. Benny

Goals	Terminal Objectives or Expected Output	Strategies/Activities	Persons Responsible/ Beneficiaries	Time Frame	Venue	Cost	Success Indicator/ Degree of Attainment
12. To formally launch a carefully selected program suitable for Single Parent and those who are into single parenthood by December 2010	A.Conduct Survey to establish needs of Solo parents in each parish B. Survey of existing program	Tabulate result to prepare and identify modules needed 1) Research from parishes and trans parochial org. on the modules. Identify the target standard of living of the target market	Parish coordinators COF & Vic/ parish coordinators of Parañaque	August to December 2009 January 2010	Respective parishes Respective parishes	-nil-	List of needs of Solo parents inventory/listing of all available programs for all levels
	C. assess the skills of the program conductor	2) evaluate the sources of training obtained by trainers	COF – Vicariate Coordinator and Couple-in-charge of th advocacy	February 2010	none	-nil-	Evaluated skills and identified sources of training
	D.) Selection of the desired program E)Pre-testing and dry run of the program F) Final testing of the program	3) Observe the actual conduct of the program 4)Observe the process of program implementation in the parish 5) Send varied status of participants	COF parish coordinators COF parish coordinators and parish priest COF Vicariate clergy and couple coordinators	March 2010 July 2010 August 2010	Source of the program Sto Cristo Parish Holy Family Parish	Nil P 7,000 (~ 20 pax) P 20,000	Evaluated and selected program or programs recommended for adoption by the Diocese List of attendees.. Assessment of participants and observers Satisfied attendees. Positive assessment. Polished and readily available program and conductors .

Goals	Terminal Objectives or Expected Output	Strategies/Activities	Persons Responsible/ Beneficiaries	Time Frame	Venue	Cost	Success Indicator/ Degree of Attainment
14. To establish a Diocesan center for women and children in crisis by December 2009 in collaboration with the CBCP Office on Women	a). survey the best vicinity for the crisis center	1) Research survey of for possible areas where the crisis can be set up. 2.) ocular inspection of the building/structures 3) check with parish priests availability of the place	Crisis Center for Women and Children (CCWC) core group	July-August 2009	Paranaque, Muntinlupa, Las Pinas	-nil-	List of buildings or structures owned by the Diocese, as possible place for the center. Shortlist the suggested places Selection of the site for the crisis center for women and children
	b) secure the permission of parish priest concerned for the use of the building/structure as crisis center	1) verify ownership of property, whether owned by the diocese, the parish or the village association where the property is situated. 2) present to the proper owner intent to use the building/structure 3) prepare necessary documents that will support the legitimate use of the place	COF Chairperson	September 2009	Selected site for the center	-nil-	Confirmation of property ownership Agreement by the owner of the use of the place Signing of the Memorandum of Agreement between COF Chairperson and owner
	c) finalize Memorandum of Agreement between DOP-COF and CBCP OW	1) inform CBCP OW that site for center was chosen 2) review MOA to be signed 3) sign MOA	COF Chairperson COF Chairperson DOP Bishop and COF Chairperson	September 2009 September 2009 October 2009			Signing of three-year MOA between CBCP OW and DOP Bishop and COF Chairperson
	d) select staff for the center --	1) list duties and responsibilities of staff 2)identify possible applicants for Center Coordinator and Assistant Coordinator 3) scout the selected area for the center possible applicant for assistant coordinator 4) Interview applicants and proceed with selection process 5) prepare project employee contracts for the hiring of staff	COF Chairperson and Core group members COF Chairperson COF Chairperson and Core group secretary	September 2009 September – October 2009 September – October 2009 September- October 2009	none Chosen site of the center Curia ----	Nil ----	Schedule applicants for interview Schedule applicants for interview Selection of Center Coordinator and Assistant Coordinator Signing of contract between the COF Chairperson and volunteer workers
	d) prepare physical lay-out of the center procure furniture, office equipment and supplies	1) map out areas for renovation and determine cost of renovation 2) list physical requirements for the center, physical lay-out including furniture, office equipment and supplies 3) solicit from individuals, corporation and parishes for the office equipment and supplies 4) request from CBCP OW release of start-up subsidy 5) purchase furniture, office equipment and supplies not donated	COF Chairperson and core group COF Chairperson and core group COF Chairperson and core group COF Chairperson COF Chairperson and Ad Hoc Co-chair for Crisis Center	September-October 2009 September – October, 2009 September – October 2009 September 2009 October 2009	Site of center Site of the center Center site	To be determined To be determined P10,500 To be determined but not to exceed P10,500	Cost of renovation determined Summary of physical requirements, furniture, office equipment and supplies Delivery of donated items to the center site Release of start-up subsidy Completion of logistics support for the center
	e) scan the chosen site of ngo’s, lgu’s and other institutions for incidents of abuses against women and children	1) survey the vicinity of the site or neighboring areas for LGU’s, NGO’s, schools and hospital	Core group	September – October 2009			Raw statistics on abuses against women and children obtained
	f) touch base with relevant institutions that will support the center	1) approach relevant institutions like PNP, DSWD, Barangay, and other referral institutions recommended by CBCP OW	Center Coordinator and core group	October – November 2009			Directory of referral institutions
	g) launching of the crisis center	1) request from CBCP OW release of launching subsidy 2) train staff on operations of crisis center 2) Prepare for actual launching of center, i.e., date, signage, blessing, invited guests, merienda 3) list availability and commitments of counselors for the crisis center	COF Chairperson COF Chairperson and AdHoc Co-Chair for crisis center COF Chairperson and core group COF Counseling President	October 2009 October 2009 October 2009 October 2009	Site of the Center Site of the Center	P 5,000 P2,000 P3,000 nil	Release of launching subsidy Practicum requirement of CBCP OW fulfilled and submitted Launching of the center Counselors will be available during the work days of the center
	f) recruit and train new set of volunteer counselors for the center	1) disseminate information to parishes of Basic Counseling Skills seminar 2) conduct actual seminar for new counselors	COF core group secretary Diocesan Counseling Team and resource speaker	September 2009 October 2009- Jan 2009	Parish of the Five Wounds	Nil P 83,500	Finalize list of participants to the Seminar New sets of counselors complete the course
	g) on-going training of Batch 1 counselors	1) schedule quarterly training for the counselors	COF Chairperson and Counseling Team President	January, April, July, December 2010	Crisis Center	P 20,000	Counselors equipped with crisis intervention skills
	h) crisis center established	1) disseminate to all parishes presence of the crisis center 2) prepare flyers and announcements of crisis center and other services that will be made available to parishioners	COF Chairperson and core group	November - December 2009	Crisis Center		Presence of Crisis Center fully circularized
	i) submission of reports required by CBCP OW	1) collate, photocopy counseling interview forms and prepare summary of counseling cases for the month 2) summarize expenses (allowance of Center Coordinator and Assistant coordinator, electric, telephone bills and office supplies) for the month and submit to person in charge of finance of the CBCP Office on Women	Crisis Center Coordinator and counselors Crisis Center Coordinator	On or before the 10^th of the month On or before the 10^th of the month	Crisis Center Address of CBCP OW Finance officer	P13,500	Submission of counseling forms as required by CBCP OW Replenishment of subsidy provided by CBCP OW

Goals	Terminal Objectives or Expected Output	Strategies/Activities	Persons Responsible/ Beneficiaries	Time Frame	Venue	Cost	Success Indicator/ Degree of Attainment
15. To establish an NFP center in each vicariate by December 2011	a). survey counseling resources in the parishes in the vicariate	1) Research survey of parishes for presence of NFP speakers, counselors and volunteer coaches	Commission on the Family Vicariate level/all parishes	August 2010	Respective parishes	-nil-	inventory/listing of all available NFP counselors as well as volunteers,
	b) assess the skills acquired by volunteers	1) evaluate courses taken up by volunteers	COF Vicariate Coordinator and Couple-in-charge of NFP counseling	September 2010	none	-nil-	Certificate of attendance to and NFP seminar or diploma on related courses
	c) strengthen the NFP counseling resources available	2) conduct seminars orientation for NFP volunteers for monitoring and charting activity		September 2010	Respective parishes	Nil	Pool of volunteers *
	d) train volunteer for charting and monitoring function	1) conduct dry run on charting and monitoring		January 2010	Respective parishes		Chart and monitors of the participants

	f) provide an NFP center in each vicariate	Assign a room for NFP counseling and seminar	Respective Parish priests and COF parish coordinators	December 2011	Respective parishes	nil	Counseling room made available
		inaugurate counseling center	Vicariate COF Clergy and couple coordinators Vicariate COF Clergy and couple coordinators Vicariate COF Clergy and couple coordinators	November 2011 November 2011 December 2011	Vicariate NFP Center None Vicariate Counseling Center	Nil P 500 P2,000	Vicariate Counseling Center is established Information on existence of Vicariate NFP Center is disseminated Vicariate NFP Center is established

Commission on the Family

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THE GOALS OF THE COMMISSION CAN BE FOUND AT THE LOWER PORTION OF THE PAGE

DIOCESE CENTER FOR THE FAMILY - LAUNCHING AND RIBBON CUTTING

DIOCESE CENTER FOR THE FAMILY

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Org. structure

DIOCESAN COMMISSION ON THE FAMILY NETWORK

Vicariate of the Holy Family-Meeting April 14 2010

CEE SWEEP 3rd Session-Catholic Engaged Encounter-Phils

Monday, February 14, 2011

January 11, 2011 Minutes of the meeting

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